Legal Practice Manager
New Law firm on beautiful Manly Beach is looking for an experienced Practice Manager to set things up and ensure the smooth running of the office.
- Manly Beach
- Newly Created Role
- Competitve Salary
About the Role
Our client is setting up a new law firm and is looking for an experienced Legal Practice Manager who can help get the new firm off the ground and thereafter be responsible for the day-to-day smooth running of the office (10-12 staff) in beautiful Manly beach.
This is a hands-on role with responsibility for the operational performance of the firm including practice management systems, executive support to the Managing Partners and liaison with key stakeholders.
This position is ideal for a proactive "all-rounder" who is experienced in a legal environment and who enjoys being the 'Captain of the Ship'
The office is truly unique with a full kitchen, self-contained end of trip facilities, entertaining courtyard and all within two minutes' walk from Manly wharf.
Key Responsibilities Practice Management & Operations
- Hands on day-to-day operations of the firm
- Manage and optimise workflows within practice management systems and software, including matter setup, precedents, automation and reporting
- Create and improve office systems, policies and procedures
- Troubleshoot operational and IT issues as they arise
- Monitor file management standards and ensure best practice usage
- Oversee facilities management, supplier relationships and service contracts
- Ensure compliance with regulatory and professional obligations
- Open and close matters
- Monitor WIP, disbursements and debtor management
- Trust and office accounting / invoicing
- Time recording and billings
- Managing and processing payroll
- Developing and overseeing office budgets and expenditure
- Provide administrative support to the Managing Partners
- Manage calendars, meetings and scheduling
- Act as a key liaison between Partners, staff and external stakeholders
- Reception and general office administration
- Oversee office and kitchen supplies
- Manage IT coordination, liaising with external providers
- Support marketing initiatives and client engagement activities
- Previous experience as a Practice Manager or Office Manager within a law firm
- Working knowledge of practice management software, including billing and reporting
- Exposure to WIP management and trust accounting requirements
- Demonstrated ability to implement or improve systems and processes within a legal practice
- High level of discretion and professionalism
- Strong financial literacy and analytical capability
- Advanced Microsoft Office skills
- Excellent organisational and communication skills
- Ability to multitask, manage competing priorities and wear multiple hats
- A key operational role within a modern legal practice
- Opportunity to drive efficiency through technology and process improvement
- Supportive and collaborative team environment
- Flexibility with 2 days work from home
Referral reward: $1000
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